Find Clatsop County Clerk of Court Records

Clatsop County Clerk of Court Office

Clatsop County Circuit Court is the local Oregon Judicial Department trial court. The practical clerk-of-court role for court records is the court records and division counter inside that court, not the Clatsop County Clerk, Records & Elections Division. This distinction matters for every court case file. Criminal, civil, family, probate, juvenile, and violation case records route to Circuit Court. Marriage licenses, recorded deeds, plats, military discharges, county archives, and recording research route to the County Clerk.

The Clatsop County Circuit Court is Oregon's 18th Judicial District. OJD lists three elected judges: Presiding Judge Beau Peterson, Judge Dawn McIntosh, and Judge Kirk Wintermute. Trial Court Administrator Julie Vredeveld and the court division contacts support case processing, copy requests, hearings, and court records access.

Clatsop County Court Copy Requests

The court records office handles copies for public Circuit Court records. The Clatsop Circuit Court records request page says public documents in many cases newer than 2009 can be viewed free on a courthouse lobby computer. Copies can be requested online, by phone, or in person. OJD's statewide request path covers emailed PDFs, paper copies, certified copies, exemplified copies, and hearing audio.

Good requests are specific. Include the case number when known, party names, document title, hearing date for audio, and whether a certified or exemplified copy is needed. OJD notes that paper certified copies are stamped and signed in ink, and some agencies require paper certification instead of an emailed copy.

1. Search OJD Smart Search or court notices for the exact case number.
2. Identify the document, judgment, docket event, or hearing audio needed.
3. Use the OJD records request process or contact Clatsop Circuit Court.
4. State whether the copy must be plain, certified, exemplified, paper, PDF, or audio.
5. Wait for court processing and confirm payment or pickup details with the court.

The county records office role is separate from court case copies. The Clatsop Clerk, Records & Elections page shows the non-court county clerk functions that should not be confused with Circuit Court copy work.

That distinction helps route marriage and recording requests to the County Clerk while court case copies stay with OJD.

Clatsop County Clerk Division Contacts

Clatsop County Circuit Court publishes division routing so requests can reach the right staff. Civil matters use Option 4 and Civil.Clatsop@ojd.state.or.us. Criminal matters use Option 3 and Criminal.Clatsop@ojd.state.or.us. Docketing uses Option 5 and Docket.Clatsop@ojd.state.or.us. Family Law and the Family Resource Center use Option 6, Domestic.Clatsop@ojd.state.or.us, and CLTFamilyResourceCenter@ojd.state.or.us.

Clatsop Clerk Record Sources

Several county clerk sources are useful when a requester is trying to decide whether the record is a court file or a recorded county document. The Clatsop County Records Division page lists the records office address, phone, hours, and duties.

Use that county records source for recorded instruments and archive questions, not for criminal judgments or Circuit Court hearing audio.

The Clatsop County recorded records application is the online access point for county recorded records.

The application reinforces the split between county recording searches and OJD court case searches.

Clatsop Court Request Fields

OJD request pages ask users to identify the case and the exact record needed. A request for hearing audio should include the hearing date. A request for certified copies should specify paper certification when the receiving agency requires it. If a case is confidential, sealed, juvenile, adoption, mental health, or VAWA-related, the clerk may deny public access or require a court order.

The Clatsop recording and customer-service fee page shows how county clerk copy and research fees differ from Circuit Court fees.

That fee page is relevant when a request is really for a county recorded document rather than a court case record.

Clatsop County Court Access Channels

Free OJD Smart Search is useful for basic case lookup, but it is only one channel. OJCIN Online provides paid subscription access to more complete Oregon case information for qualifying users. Courthouse lobby terminals provide free viewing for many public documents after 2009. Direct records requests provide copies, certification, and audio. Municipal courts handle city tickets and some local cases outside the state circuit court channel.

The court contact page also supports email and phone routing for many tasks. OJD Clatsop materials emphasize that many matters can be handled by email, phone, video, or online services, so in-person visits are not always the first or only step.

Clatsop County Court Fees

Court fees are set through OJD schedules and vary by record, filing, and certification type. The research file provides several OJD examples from the 2026 schedule. Probate filings, small estate affidavits, first appearances in dissolution cases, certified fiduciary letters, and court traffic payments all have different fees or processing charges.

County Clerk recording and marriage fees are separate and belong on the Clatsop County Clerk page.

Clatsop County Clerk Access Limits

The court clerk cannot release every record to every requester. OJD does not provide adoption, juvenile, mental health, and certain VAWA-related matters through the free public search service. Juvenile records are restricted under ORS 419A.255. Oregon set-aside requests use ORS 137.225, and sealed records may require court action before public access changes.

The Oregon Blue Book Clatsop County profile supplies statewide county context for the local offices that surround the court.

That county profile is background only; official copies still come from the record-holding court or county office.